top of page

Data Protection and Data Security Policy

Statement and purpose of policy:

A. ARTeach is committed to ensure that all personal data handled by us will be processes accordingly to legally compliant standards of data protection and data security.

B. We confirm for the purpose of the data protection laws, that the Employer is a data controller of the personal data in connection with your employment. This means that we determine the purpose for which, and the manner in which, your personal data is processed.

C. The purpose of this policy is to help us achieve our data protection and data security by:

    1. notifying our staff of the types of personal information that we may hold about them, our customers, suppliers, and third parties and what we do with that information.

    2. setting out the rules on data protection and the legal conditions that must be satisfied when we collect, receive, handle, process, transfer and store personal data, and ensuring staff understand our rules and legal standards, and

    3. clarifying the responsibilities and duties of staff in respect of data protection and data security.


D. This is a statement of policy only and does not form part of your contract of employment . We may amend this policy at any time, in our absolute discretion.

E. For the purpose of this policy:

    1. Criminal records data means information about an individual’s convictions and offences, and information relating to criminal allegations and proceedings.

    2. Data protection laws means all applicable laws relating to the processing of Personal Data, including, for the period which is in force, the General Data Protection Regulation (Regulation (EU)2016/679).

    3. Data subject means the individual to whom the personal data relates.

    4. Personal data means any use tat is made of data, including collecting, storing, amending, disclosing, or destroying it.
    5. Special categories od personal data means information about an individual’s racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, and biometric data.

Date Protection Principles

Staff whose works involves dealing with personal data of Staff must comply with
our policy and with the following projection data principles, which require that
personal information is:

    a. processed lawfully, fairly and in transparent manner, as set out in data protection laws.

    b. collected only for specified, explicit and legitimate purposes.

    c. processed only where it is adequate, relevant and limited to what is necessary.

    d. accurate and the Employer takes all reasonable steps to ensure that the information that is inaccurate is rectifies or deleted without delay.

    e. kept only for the period necessary for processing.

    f. secure, and appropriate measures are adopted by the Employer to ensure as such.

Social Media Policy

ARTeach recognises the importance of social media as a tool for communication, engagement, and promotion. This Social Media Policy outlines the principles and guidelines for the responsible and professional use of social media by all ARTeach staff members. The policy is designed to ensure that social media activities align with the organisation's values, safeguarding standards, and professionalism, contributing positively to our reputation and the welfare of the children in our care.

Policy Objectives:

    ●  To promote responsible and positive use of social media by staff members associated with ARTeach. 

    ●  To protect the privacy, confidentiality, and safety of children, staff, and Directors. 

    ●  To maintainARTeach's professional reputation and brand image. 

    ●  To prevent the unauthorised disclosure of sensitive information. 

    ●  To ensure compliance with relevant legislation and regulations. 

    ●  To provide clear guidelines for the use of social media during and outside working hours. 


This policy applies to all staff members of ARTeach, including directors, managers, paid staff, cover staff, peripatetic staff, and third-party agencies, whether employed on a permanent, temporary, or casual basis. 

Principles of Use: 

Professionalism: Staff members are expected to maintain a professional and positive image when representing ARTeach on social media platforms. Avoid sharing content that may compromise the organisation's reputation or the perception of professionalism. 

Confidentiality: Respect the privacy and confidentiality of children, parents, and staff. Do not share sensitive information, photographs, or videos without explicit consent from parents or guardians. 

Clear Separation: Differentiate personal and professional social media accounts. When expressing personal opinions, make it clear that the views are personal and do not represent the views of ARTeach. 

Boundaries: Exercise caution when connecting with current or former students and their families on personal social media accounts. Staff members are discouraged from accepting friend requests from students on personal accounts.

Posting Frequency: Be mindful of the frequency and timing of social media posts. Excessive or inappropriate posting during working hours may be perceived negatively.

Appropriate Content: Avoid sharing content that is offensive, discriminatory, or violatesARTeach's policies, including those related to safeguarding, equality, and diversity.

Crisis Management: In the event of a crisis or sensitive situation, do not disclose information or make comments on social media. Refer any inquiries or concerns to the designated safeguarding lead or management.

Use of Brand:

Logo and Branding: Only official ARTeach social media accounts should use the organisation's logo and branding materials. Staff members must not create social media accounts that represent ARTeach without authorisation.

Official Communication: All official communication on social media platforms representing ARTeach should be coordinated by designated individuals. Individual staff members should not engage in official communication without approval.

Monitoring and Enforcement: ARTeach reserves the right to monitor staff members' social media activities to ensure compliance with this policy. Any violations may result in disciplinary action, up to and including termination of employment. Additionally, staff members are responsible for reporting any concerns related to the social media activities of colleagues that may breach this policy.

Google Analytics
This site uses Google Analytics to track user interaction. We use this data to determine the number of people using our site, to better understand how they find and use our web pages and to see their journey through the website. Further questions regarding the kind of data being collected should be directed to the Company Manager at

Questions about this policy, or requests for further information, should be directed to the Company Manager at

bottom of page